tours, rugby camps & festivals
This page offers a comprehensive overview of the procedures that clubs must follow when they want to run a Rugby Tour,
Rugby Camp or Ruby Festival. Simply click the drop-down menus below to access the specific information you need.
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Tours
SRFU Rugby Tour Manager
Roger Edmondson
Email: r.edmondson@sussexrugby.co.uk
The following link will take you to the RFU Rugby Tour Guidelines which provide details of the procedures for getting Outgoing and Incoming Tours signed off, including the relevant Tour application Forms
Key Points:
You do not need approval for tours to/from the Isle of Wight, Isle of Man, the Channel Islands or England
Travel Insurance is required other than for Tours to/from the Isle of Wight, Isle of Man, the Channel Islands or England
The completed Tour Application Forms should be emailed to the SRFU Rugby Tour Manager at least 4 WEEKS before the date of the tour.
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Rugby Camps
SRFU Rugby Camp Manager
Steve Briscoe
CAMPS HOSTED BY AN SRFU RUGBY CLUB
Clubs running their own camp need to submit Application Form 1 to the SRFU at least 8 WEEKS before the event.
Application Form 1 can be downloaded below:
RUGBY CAMP APPLICATION FORM 1.
SUSSEX RUGBY CLUB CAMPS RUN BY A THIRD-PARTY COMPANY.
Clubs employing a Third-Party Company to run their camp need to:
· Complete Application Form 1.
· Get the Third-Party Company to complete Application Form 2 and submit the required documentation.
· Check and sign-off Application Form 2 and the documentation provided by the Third-Party Company.
· Submit Application Form 1, Application Form 2 and all of the Associated Documentation from the Third-Party Company to the SRFU at least 3 MONTHS before the event.
The rugby camp Application Form 2 can be downloaded below:
AUTHORISED RUGBY CAMPS
Attached is a list of the rugby camps that have been approved by the Sussex RFU in the 23-24 season.
APPROVED SRFU RUGBY CAMPS 2023-24
SUSSEX RUGBY CAMPS RUN BY PREMIERSHIP RUGBY CLUBS
Where a club engages one of the approved Premiership Rugby Clubs to run their rugby camp they need to complete Form 1 but they are not required to complete Form 2. The approved Premiership Clubs are Bath, Bristol, Exeter, Gloucester, Harlequins, Leicester, Newcastle, Northampton, Sale & Saracens. They may at times employ a partner organisation to run their camps which would be subject to the same delivery requirments.
THIRD-PARTY RUGBY CAMPS
Where a club has signed an agreement to rent out their grounds and/or facilities to a Third-Party Company for them to run their own Rugby Camp the club is NOT required to get the camp authorised by their Constituent Body.
Responsibility for running the rugby camp rests with the Third-Party Company and not the Club, the SRFU or the RFU.
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Festivals
SRFU Festival Manager
Steve Bristoe
FESTIVALS HOSTED BY AN SRFU CLUB.
Clubs running their own festival need to submit the Rugby Festival Application Form 1 to the SRFU at least 8 WEEKS before the event.
The Rugby Festival Application Form 1 can be downloaded below:
RUGBY FESTIVAL APPLICATION FORM 1.
CLUB FESTIVALS RUN BY A THIRD-PARTY COMPANY
Clubs employing a Third-Party Company to run their Rugby Festival need to:
• Complete the Rugby Festival Application: Form1.
• Get the Third-Party Company to complete the Rugby Festival Application Form 2
• Check and sign-off the documentation provided by the Third-Party Company.
• Submit Form 1, Form 2 and all of the Associated Documentation from the Third-Party Company to the SRFU at least 3 MONTHS before the event.
The Rugby Festival Application Form 2 can be downloaded below:
RUGBY FESTIVAL APPLICATION FORM 2.
RUGBY FESTIVALS SIGNED OFF BY THE SUSSEX RFU
Attached is a list of the Rugby Festivals that have been approved by the Sussex RFU in the 23-24 season.
